How To Avoid The
Top 4 Budget Busting, Stress-Inducing Mistakes When Moving Your Office
Moving is always a pain in the rump, but it doesn’t have to be a horrific, expensive experience. The number one lament from someone who’s experienced a “bad” move is, “I didn’t know I needed to” followed closely by “I completely forgot that” In other words, it’s what you don’t do that makes the move a disaster.
To make your move easy and effortless, here are the 4 most common mistakes to avoid:
Mistake #1 — Not Using A Checklist
This may seem like a no-brainer to those who manage projects, but project management may not be a forte of someone placed in charge of your move (like an office admin). Even those who use a list typically fail to make the list detailed enough.
Mistake #2 — Trying To Save Money By Moving Your Own Systems
Don’t ask your staff to disconnect, move and reconnect computers, phones and other devices just to save a few bucks. You’ll frustrate them and end up with phones ringing at the wrong extension, lost cables, and workstations that get dropped rendering them useless. You don’t want to let the movers do this job either; they may be great at moving furniture, but a network is a lot more sophisticated and sensitive. Be smart and hire an IT pro to pack and unpack your systems and equipment.
Mistake #3 — Not Hiring The RIGHT Business To Move Your Systems
So you are not going to try to move the susyems yourself, make sure you know what to look for when outsourcing the move. A few things to look for would include references from other clients, proof of insurance, and a professional, organized approach to quoting the move. A real pro will insist on visiting your current location as well as your new location to conduct a detailed site survey. NEVER hire anyone who wants to quote moving your systems and equipment over the phone. Additionally, look for a company that will apply any charges for conducting your site survey against the total cost of the move if you choose them.
How much would it cost your business to be without phones, internet, and your network for a day, two days or maybe longer?
Mistake #4 — Not Giving Your Phone, Internet And Cable Vendors Enough Advance Warning
80% of unexpected communications, blackouts and cost overruns on network moves are caused by failure to properly plan voice, data and electrical installation in advance. Just because the prior tenant had computers and telephones is no guarantee that the cabling is suitable for your phones and your computer network. Advance planning will help you avoid emergency rush fees or band aid fixes to make things work.
Internet and telephone connections require as much as six weeks advance notice to be installed, tested and ready the day you move in
Working with a team of experts who work together to install your phone lines, internet, phone system, security system, computers and network can help eliminate this problem happening.
And if you are building a new office, don’t leave it up to the builder to decide how many power outlets, network and phone connections you will need. Remember, changes and additions after the walls are up are at your expense. With printers, scanners, faxes, and other technologies connecting directly to the network these days, the rule of thumb of one electrical outlet, one phone and one network connection per employee is woefully outdated.
For more information call 865-693-0900 extension 111 or fill out the form below and receive a free copy of the Office Relocation Worksheet